The Program Assistant is responsible for maintaining a smooth proposal intake process for NED’s quarterly review process. Tasks include scheduling review meetings, data entry, documenting process, and liaising with colleagues to ensure a smooth process. The Program Assistant also supports the GRC mission of learning and encouraging best practices in grantmaking at NED. The Program Assistant works collaboratively with fellow teammates in the GRC to achieve the objectives of the position. This position reports to the Manager, Grantmaking Resource Center (GRC).
- Work collaboratively with GRC teammates to support the quarterly board cycle, primarily representing the core institute process
- Establish and maintain good working relationships with NED colleagues and coordination staff at the four core institutes, to ensure a smooth quarterly board cycle
- Timely log proposals, perform data entry, and track revised proposal submittals
- Ensure data integrity through attention to detail and taking the lead on correcting or updating data in assigned portfolio
- Schedule proposal review meetings
- Support the review meeting preparations with meeting lists, updates, and reminders to staff and core institute counterparts
- Communicate information related to the cores proposal intake and review cycle to all relevant departments and levels of staff in a clear and tactful manner
- Participate in interdepartmental teams to discuss and troubleshoot issues related to process
- Update information in tracking sheets and databases and generate periodic reports for various audiences
- Keep guidance and technical documents updated, and communicate process changes to staff and core institutes as appropriate
- Assist with the orientation of new staff
- Maintain GRC files
- Other duties as assigned
- 0-2 years of administrative support experience, preferably at a grantmaking organization or an educational institution; OR
- 0-2 years of experience with customer service, student services, counseling, tutoring, teaching, or training;
- Proficient in Microsoft Office Suite, Excel experience a plus;
- Proficient in Microsoft SharePoint and/or grantmaking database a plus.
- Other Qualifications:
- Authorized to work in the United States.
- Excellent written and oral communications skills across all levels of a hierarchy;
- Attention to detail in data and tasks, and ability to meet deadlines;
- Ability to multi-task and manage diverse activities;
- Works well in a team environment.
This position is part of the NED Bargaining Unit.
Applications must include a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. Please, no phone call inquiries.
The NED is an Equal Opportunity Employer.