The National Endowment for Democracy (NED) is a 501(c)3 grantmaking foundation that receives an annual Congressional appropriation in excess of $310 million and is governed by a private, bipartisan Board of Directors. This unusual arrangement positions NED to play a unique role as America’s leading foundation for freedom, empowering the institution to be nimble, innovative, and risk-taking in support of democratic activists, civil society organizations, independent media, and the NED family core institutes (the International Republican Institute, the National Democratic Institute, the Center for International Private Enterprise, and the Solidarity Center).
We seek a motivated, energetic, organized, and resourceful APO, Grant Operations who is a mission-oriented team player, and who would be excited to join a fast-paced Grant Operations & Evaluation team. This position is based in Washington, D.C.
The Assistant Program Officer works under the supervision of the Senior Manager, Grant Operations to support the Vice President, Grant Operations and Evaluation (GOE) office and the Grant Operations team’s mandate to serve as an institutional resource for grantmaking information, planning, budget tracking, and reporting and analysis. Responsibilities include providing operational, logistical, administrative, and substantive support for the Vice President, GOE and the Grant Operations team, and assisting with the coordination of special projects and initiatives across six GOE department teams to support a dynamic international grantmaking program.
- Provide administrative and operational support for the Vice President, GOE and Grant Operations team, including organizing meetings and events, managing calendars and deadlines, tracking priority tasks and workflows, providing logistical support for travel and events, and maintaining accurate and organized records.
- Contribute to the drafting, editing, and production of briefing materials, meeting minutes, communications, and other documents and materials as assigned.
- Assist in the preparation of grantmaking data, information, and reporting for a variety of internal and external audiences, including coordinating the preparation and submission of proposals, reports and other documents as needed for the Department of State.
- Liaise with all levels of staff to ensure that day-to-day operations and special projects and initiatives are supported and completed efficiently, including coordinating with diverse sets of stakeholders across NED and GOE departments and teams.
- Provide overflow administrative support and data entry for other GOE department teams as needed.
- Perform other tasks as assigned by the Senior Manager, Grant Operations and Vice President, GOE.
- The level of responsibility and independence in assigned tasks will increase with experience.
- Bachelor’s degree or equivalent work experience.
- 2+ years relevant work experience in an office environment, including administrative support for an executive, manager, or supervisor.
- Proficiency in Microsoft Office and Excel.
- Experience with Microsoft SharePoint, Adobe Acrobat, Tableau or other data visualization software, and database platforms a plus.
- Knowledge of standard office administrative practices and procedures.
- Interest in international affairs and the support and strengthening of democratic institutions worldwide.
- Strong organizational and planning skills with ability to take initiative.
- Strong written and oral communication skills.
- Adept at information gathering, problem analysis, and problem solving.
- Attention to detail and the ability to maintain focus on tasks with minimal supervision.
- Excellent interpersonal skills, with demonstrated ability to interact with all levels of staff in a fast-paced and diverse, multi-cultural office environment.
- Ability to work well both independently and as part of a team.
- Authorized to work in the United States.
This position is part of the NED Bargaining Unit.
Applications must include a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. Please, no phone call inquiries.
Located in Washington, D.C., the salary range for this role is $ 51,750 – 73,125 USD, plus benefits. The final offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations.
At NED, we recognize that our most important asset is our people. We value the diversity of skills and perspectives our team brings to our work. We believe an inclusive and supportive work environment fosters a culture of respect and appreciation for all individuals. NED is committed to creating a workplace that allows everyone to be their authentic selves and make meaningful contributions to our organization, our grantees, and our world.
NED strives to create a work experience that supports the well-being and healthy work-life balance of our employees. Our comprehensive benefits package offers health insurance (includes no copay for mental health services), a generous retirement savings plan, paid parental, vacation, and sick leave, a hybrid workplace model, flexible work schedules, and wellness initiatives to ensure a positive work-life balance.
NED is dedicated to creating an environment of respect and collaboration where everyone is encouraged to participate and take ownership of their work. We offer flexible work schedules and, for most positions, the opportunity for weekly telework days. This hybrid approach allows our employees to balance their work and personal lives while still participating in the collaborative process at the heart of our mission.
The NED is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The NED believes that diversity and inclusion among our team members are critical to our success as an organization operating globally and seek to recruit, develop, and retain the most talented people from a diverse candidate pool.