Summary
Description
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
**Please note: Please note: U.S. work authorization is required for this position.**
Position Summary:
Contracts Administrator
The Contracts Administrator will collaborate with Contracts Managers and provide beginning to end contractual support and oversight for multiple U.S. and field-based project teams. The Administrator will be expected to analyze and provide solutions to contractual issues, as well as communicate effectively with Project Managers, technical and financial staff, field offices, and subcontractors. This position will report to the Director of Contracts and Grants of MSI, though may be tasked with supporting other Tetra Tech operating units from time to time.
Contracts and Grants Manager
The Contracts and Grants Manager will be independently responsible for the full life cycle of federal contract administration. The Manager will be required to independently manage large, complex Federal contracts, cooperative agreements, and grants. This role will provide contractual advice to project offices and Project Managers. The Manager will also ensure compliance to various regulations, policies, and contracts as well as determine contractual obligations and risk mitigation. Lastly, the Manager will coach/train/mentor Contracts Administrators. This position will report to the Deputy Director of Contracts.
Senior Grants Manager
The Senior Grants Manager will provide contractual and grant advice to MSI staff at both headquarters in Arlington, VA and various field offices, and provide training as needed. This position will report to the Director of Contracts.
The preferred location for these three roles is in the Washington, D.C. Metropolitan area.
Responsibilities:
Contracts Administrator
- Prepare subcontracts, grants, subawards, consultant agreements, and vendor purchase order agreements.
- Ensure compliance with corporate and client regulations.
- Review requests for agreements from project staff.
- Ensure that all supporting documentation and approvals are complete prior to generating agreements.
- Review prime contract documents for signature.
- Support project management and technical staff with contract start-up, implementation, and closeout activities.
- Prepare contract briefing materials, instruction on field office procurement policies, required client approvals, allowances, funding, and audit file documentation.
- Support Contracts Managers in review and negotiation of subcontractor budget estimates in response to RFPs.
- Collect and review subcontractor proposals and pricing justification.
- Ensure completion and accuracy of subcontractor documents.
- Provide training on contractual issues to headquarters and field office staff.
- Maintain central contract and subcontract files.
- Perform other related duties as assigned.
Contracts and Grants Manager
- Provide guidance and advice to MSI colleagues on the interpretation of contract terms and conditions and client rules and regulations with minimal oversight.
- Provide training, guidance, and mentoring to Contracts/Grants team members.
- Take the initiative and provide creative solutions to complex contractual/compliance problems.
- Work with senior representatives from other departments on organization-wide initiatives and issues.
- Provide contractual/regulatory guidance and ensure contract compliance in accordance with terms and conditions of supported projects and as a result drafts requests for client approval as necessary.
- Draft procurement documentation, including RFQs/RFPs, evaluation memos, and selection justifications.
- Manage the procurement of goods and services including drafting RFQs, RFPs, RFAs, and Annual Program Statements; managing the selection process during proposal evaluations; negotiating with awardees; and drafting, reviewing, and finalizing the resulting subaward document.
- Draft and administer U.S. government funded grants, specifically USAID rules and regulations for grants issued under contracts and cooperative agreements.
- Design and conduct grants training with MSI colleagues domestically and abroad.
- Remain current on changes within the industry through resource sites, publications, and continuing education with the ability to provide training and refresher sessions on pertinent topics to MSI staff.
- Prepare, organize, and maintain contract records and files documenting contract award, modification, performance, and compliance.
- Provide contract briefs to document new contract awards, modifications, and administrative changes.
- Conduct research to support contract audits and other inquiries.
- Assist with proposals as needed.
Senior Grants Manager
- Provide guidance and advice to MSI colleagues on the interpretation of grant terms and conditions and client rules and regulations with minimal oversight.
- Provide training, guidance, and mentoring to Contracts/Grants team members.
- Take the initiative and provide creative solutions to complex grant/contractual/compliance problems.
- Work with senior representatives from other departments on organization-wide initiatives and issues.
- Provide regulatory guidance and ensure compliance in accordance with terms and conditions of supported projects and as a result drafts requests for client approval as necessary.
- Draft solicitation documentation, including RFAs/APSs, evaluation memos, and selection justifications.
- Manage the selection process during proposal evaluations, negotiating with awardees, and drafting, reviewing, and finalizing the resulting subaward document.
- Draft and administer U.S. government funded grants, specifically USAID rules and regulations for grants issued under contracts and cooperative agreements.
- Design and conduct grants training with MSI colleagues domestically and abroad.
- Remain current on changes within the industry through resource sites, publications, and continuing education with the ability to provide training and refresher sessions on pertinent topics to MSI staff.
- Prepare, organize, and maintain records and files documenting award, modification, performance, and compliance.
- Provide briefs to document new awards, modifications, and administrative changes.
- Conduct research to contract audits and other inquiries.
- Assist with proposals as needed.
Qualifications:
Contracts Administrator
- Bachelor’s degree in relevant field, such as accounting, finance, business, or international development required.
- Minimum three years of experience in contract administration with USG agencies.
- Experience working with State Department contracting mechanisms required.
- Experience with USAID awards preferred.
- Experience in providing training on contractual regulations, policies, and procedures preferred.
- Working knowledge of the Code of Federal Regulations including FAR, DOSAR and AIDAR, as well as other agency-specific regulations.
- Working knowledge of U.S. government contract types.
- Familiarity with cost and pricing principles.
- Proficiency in Microsoft Office applications.
- Experience working both independently and on a team.
- Ability to research, apply, and communicate policies and regulations.
- Strong writing, research, problem-solving, and exceptional organizational skills.
- Fluency in English required. Proficiency in Spanish preferred.
Contracts and Grants Manager
- Bachelor’s degree in a relevant field required. Master’s degree preferred.
- Minimum eight years of experience in the administration of contracts and grants required.
- Experience with USAID contracts, grants, and cooperative agreements is required.
- Knowledge of U.S. government contracting instruments.
- Knowledge of U.S. Government regulations (FAR, CFR, etc.) with a specific emphasis on USAID (AIDAR, ADS, etc.).
- Strong attention to detail, communication, writing, and analytical/research skills.
- Ability to multitask and work in a team-oriented environment.
- Ability to travel internationally in an ad hoc basis.
- Fluency in English required. Fluency in Spanish, French, or Arabic is a plus.
Senior Grants Manager
- Bachelor’s degree in a relevant field required. Master’s degree preferred.
- Minimum 10 years of experience in the administration of grants required.
- Experience with USAID grants and cooperative agreements is required.
- Knowledge of various grant mechanisms under U.S. government prime agreements, especially USAID.
- Knowledge of grants, including procedures, U.S. government regulations, templates, and training, required.
- Knowledge of U.S. government assistance instruments and regulations (FAR, CFR, etc.) with a specific emphasis on USAID (AIDAR, ADS, etc.).
- Strong attention to detail, communication, writing, and analytical/research skills.
- Ability to multitask and work in a team-oriented environment.
- Ability to travel internationally on an ad hoc basis.
- Fluency in English required. Fluency in Spanish, French, or Arabic is a plus.
At MSI Tetra Tech, health and safety play a vital role in our success. MSI Tetra Tech’s employees work together to comply with all applicable health and safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Pay Transparency Statement:
We are committed to taking a thoughtful, compliant, and equitable approach to employment compensation. We commit to providing a holistic comprehensive salary analysis, including reviews of individual skill sets and compensable factors related to qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for the Contracts Administrator role is $65,000 to $95,000 USD. The anticipated pay range for the Contracts and Grants Manager role is $85,000 to $100,000 USD. The anticipated pay range for the Senior Grants Manager role is $118,000 to $130,000 USD.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
