External Grants & Contracts Coordinator
Conservation International (CI) has been protecting nature for the benefit of all for over 30 years. Through science, policy, and partnerships, CI is helping build a healthier, more prosperous and more productive planet.
The position shepherds grants and contracts through required processes and approvals from the application phase through contracting, reporting, and close-out. The Coordinator will perform standard pre-award due diligence tasks, review reports, trouble-shoot reporting problems, and process payment requests for grants and contracts. This position focuses on data integrity and data management in CI’s grants/contracts systems by entering and maintaining accurate data in the grants/contracts database, workflow management, running and disseminating standard reports, responding to ad hoc requests for data, and troubleshooting system issues.
Grants Management Systems
- Support users of CI’s grants and contracts software;
- Manage central user support email account;
- Create new records in grants and contracts systems;
- Track processing of new awards, amendments, payments and other internal approvals in the system;
- Provide regular and ad hoc reports to programs derived from system generated data;
- Run regular maintenance reports to validate accuracy of grants and contracts data;
- Review requests for changes to active records in the system;
- Track records that need to be closed;
- Capture meeting minutes and action items from regular recurring meetings;
Grants and Contracts Policies & Processes
- Perform security screening for new grants and contracts;
- Request pre-award financial documents from organizations applying for grants and review submissions for completion;
- Generate standard templates for agreements and amendments;
- Process payments for grants and contracts;
- Review standard financial reports for completion;
- Track overdue reports, send reporting reminders and advise portfolio managers of reporting compliance issues;
- Maintain SharePoint and Intranet content and document management for grants and contracts policies, templates, training and guidance materials;
- Other duties as assigned by supervisor.
- This position is based in Seattle, WA or Arlington, VA.
- This is a full-time position.
- Work is typically performed in an office environment.
- The position may require occasional international travel.
- The successful candidate will have a minimum of 2 years of professional experience preferably in support of a contracting or finance function within an international not for profit organization.
- Strong administration skills, a proven ability to develop electronic filing systems and document management protocols;
- Experience with web-based grants and contracts management systems;
- Ability to navigate and provide support to colleagues on information systems used for grant and financial reporting, filing, online collaboration and file sharing;
- Experience with sub-grantee financial reporting and payments;
- Ability to organize and prioritize work such that deadlines for standard and recurring tasks are consistently met with little exception;
- Ability to review and understand data sets in various formats, look for inconsistencies in the data, identify trends, draw conclusions;
- Ability to be flexible and work in a changing environment;
- Highly organized with superior attention to detail;
- High proficiency in office applications such as MS Outlook, Word and Excel;
- Strong writing and business communication skills.
- Experience using Salesforce
- Experience using SharePoint
- Written and spoken fluency in Spanish, French, or Portuguese.
- Some knowledge of environment and international affairs
View all Conservation International Career Opportunities HERE
Conservation International Values
We expect that all employees will embrace the values of our organization.
Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
Integrity: We act with integrity and are accountable for our actions.
Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
Equal Opportunity Employer Minorities/Women/Vets/Disabled