The Program Assistant will conduct proposal intake for select regions for NED’s quarterly proposal review process and liaise with the Grantmaking Program staff to ensure a smooth proposal intake and review process, implement process changes, develop written guidelines and resources about the proposal intake and review for the Grantmaking Program, maintain the -Grants Management System (GMS) database, and support learning and best practices in Grantmaking at the NED. The Program Assistant works collaboratively with the other PAs in the GRC to achieve the objectives of the position. The Program Assistant reports to the Senior Manager for Pre-Approval Process, Grantmaking Resource Center.
- Work with GRC teammates to support the quarterly board cycle (proposal intake, data entry for applications, scheduling review meetings for regional Grantmaking staff, review and tracking of board materials, and preparing for the quarterly board meetings);
- Liaise with the staff of two or more regional sections of Program, Grants, and Compliance to provide assistance and updates through the Pre-Approval process;
- Act as the front line HelpDesk for the GMS database, online application, and process issues
- Update grantee information in tracking sheets and databases and generating periodic reports using the database for various audiences at the NED;
- Help to write and edit materials about procedures and technology systems for manuals, guidebooks, and other technical documents;
- Assist with the orientation of new Regional Program, Grants, and Compliance staff to the Grantmaking Program; databases; and any other relevant grantmaking systems;
- Support GRC teammates with their responsibilities outside of preparations for each quarter’s board meetings (routing proposals and reports; recording and posting trainings; updating the intranet; coordinating planning meetings)
- Maintain GRC files;
- Other duties as assigned by the GRC Sr. Director and Sr. Manager, Pre-Approval.
- Bachelor’s degree in political science, international affairs, or other related field of study required.
- Experience providing administrative support, customer service, student services, counseling, tutoring, teaching, or training, preferably at a grantmaking organization or an educational institution.
- Proficiency in a second language strongly preferred, Russian a plus.
- Proficiency in Microsoft Office and Excel.
- Experience with Microsoft SharePoint, Adobe Acrobat and InDesign, and database platforms a plus.
- Experience with data visualization and analysis a plus.
- Excellent written and oral communications skills.
- Attention to detail, ability to meet deadlines, and ability to multi-task and manage diverse activities.
- Works well in a team environment.
- Authorized to work in the United States
This position is part of the NED Bargaining Unit.
Applications must include a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. Please, no phone call inquiries.
Located in Washington, D.C., the salary range for this role is $45,500 – $60,625 USD, plus benefits. The final offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations.
At NED, we recognize that our most important asset is our people. We value the diversity of skills and perspectives our team brings to our work. We believe an inclusive and supportive work environment fosters a culture of respect and appreciation for all individuals. NED is committed to creating a workplace that allows everyone to be their authentic selves and make meaningful contributions to our organization, our grantees, and our world.
NED strives to create a work experience that supports the well-being and healthy work-life balance of our employees. Our comprehensive benefits package offers health insurance (includes no copay for mental health services), a generous retirement savings plan, paid parental, vacation, and sick leave, a hybrid workplace model, flexible work schedules, and wellness initiatives to ensure a positive work-life balance.
NED is dedicated to creating an environment of respect and collaboration where everyone is encouraged to participate and take ownership of their work. We offer flexible work schedules and, for most positions, the opportunity for weekly telework days. This hybrid approach allows our employees to balance their work and personal lives while still participating in the collaborative process at the heart of our mission.
The NED is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The NED believes that diversity and inclusion among our team members are critical to our success as an organization operating globally and seek to recruit, develop, and retain the most talented people from a diverse candidate pool.