Job Description:

IIE is a global not-for-profit that designs and implements international education strategies and program services. We work with governments, policymakers, educators, and employers across the globe to prepare students and professionals for the global workforce. With support from donors, we also create initiatives that assist students, scholars, and artists whose lives and work are threatened; expand teaching and learning across cultures; and provide opportunities to underserved populations.

IIE is currently seeking a Program Finance Analyst to join the Program Finance and Business Analytics (PFA) team. PFA drives strategic decision making at IIE by providing thoughtful financial insight and data-driven recommendations to program management teams. PFA also liaises with the Grants & Contracts, Financial Planning & Analysis, Revenue Management, and Accounts Receivable teams to recommend finance and grant management process improvements and to review and develop IIE policies. 

Reporting to the Director, Program Finance, the Program Finance Analyst will support Corporate and Foundation programs and special IIE initiatives by analyzing financial data to inform risk mitigation and aid program management decisions.  The portfolio consists of a variety of funders and contract types, including grants, contracts, and contributions from a variety of foundations, businesses, and individuals.  The Analyst’s responsibilities will include monitoring expenses compared to budgets and AR balances, preparing and/or reviewing financial reports and invoices for submission to funders, and discussing the Program’s financial results with IIE’s senior financial leadership each quarter. The Analyst will need to collaborate frequently with colleagues in the program team to understand the program cycle and ongoing program activities to assess how these may impact the program’s financial results. 

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Essential Functions:

• Creates and maintains financial reports to monitor program expenses against budget line items. Identifies major variances, calculates burn rate for program spending, and flags potential financial risks during presentations to the program management team.

• Partners with program managers, the Grants & Contracts team, and senior financial leadership to mitigate risks and resolve compliance issues.

• Collaborates with program teams to investigate variances in the Profit and Loss (P&L) statement in preparation for quarterly review meetings with the CFO and Deputy CFO.

• Prepares and reviews financial deliverables for submission to funders.

• Assists program teams during the semi-annual process to update the organization’s operating budget, inputting expense and revenue projections in templates and determining whether projections are consistent with anticipated results.

• Works with the Revenue Management and Accounts Receivable teams to resolve issues with revenue recognition and cash application.

• Facilitates the setup of new contracts and charge codes in accordance with the contract’s terms in the PeopleSoft contract management system. Acts as a contract administrator throughout the life cycle of a contract, including tracking financial deliverables, developing and distributing payment coding structure, and interpreting financial aspects of the contract for program teams.

• Supports pricing for competitive and renewal proposals.

• Supports the annual audit process as it relates to assigned contracts.

Job Requirements:

Education and Work Experience:

• Requires a Bachelor's degree and at least two years of related work experience, or combination education and experience.

Knowledge Skills and Abilities:

• Proficiency in Microsoft Office Suite, specifically with Excel and financial data management.

• Strong analytical and critical thinking skills.

• Excellent written and verbal communications skills, including the ability to effectively convey financial information to non-financial program stakeholders.

• Ability to create and sustain effective working relationships with colleagues across the organization.

• Highly organized, detail oriented, ability to take initiative, work independently, and meet deadlines.

•  Ability to exercise discretion on confidential matters.

To help promote and ensure the safety of our employees and those we work with, we require all employees to be fully vaccinated against COVID-19. Employees that have a qualifying medical condition that contraindicates a COVID-19 vaccination, or who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. State and local guidelines apply. 

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.