Job Description:

International Visitor Leadership Program (IVLP) is the U.S. Department of State’s premier professional exchange program. Through short-term visits to the United States, current and emerging foreign leaders in a variety of fields experience this country first-hand and cultivate lasting relationships with their American counterparts. Projects typically last two to three-weeks and are designed around a certain topic, with participants starting in Washington, DC and traveling to three to four other communities across the United States. Each project includes participants from one or multiple countries. The IVLP project manager oversees approximately 10 in-person, hybrid, and virtual projects per year, ensuring quality content and implementation. They are paired with a supporting team member for each project and has overall accountability for the project’s success.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

This position is through Dec. 31, 2023 pending availability of funding.

Essential Functions:

• Conducts research; develops and submits proposals and related program materials for in-person, hybrid or virtual projects covering a wide range of topics and issues.

• Works in close coordination and consultation with program staff at the U.S. Department of State’s Office of International Visitors and community-based organizations (CBMs).

• Oversees overall project implementation in accordance with sponsor and IIE directions and guidelines.

• Develops and maintains relationships with subject matter experts; secures speakers and schedules Washington, DC meeting and site visits for project participants.

• Closely manages each project’s budget, ensuring all expenses are authorized and projects are closed out accurately and in a timely manner.

• Promotes IVLP projects through appropriate social media engagement.

• Represents IIE at IVLP-related professional meetings, events and conferences.

• Satisfies regular and ad hoc reporting requirements.

• Supervises daily project activities undertaken by a supporting team member.

• Ensures compliance with applicable contract and sponsor requirements, and IIE policies and procedures.

Job Requirements:

Education and Work Experience:

• Requires a Bachelor's degree and at least five years of related work experience, or combination education and experience.

Knowledge Skills and Abilities:

• Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills.

• Excellent interpersonal and communication skills, both oral and written. Ability to read and interpret documents such as contracts, policy and procedure manuals and write complex reports and correspondence.

• Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures;

• Ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.

• Ability to easily adapt to changing organizational, program and sponsor needs and a fast-paced work environment; work independently without close supervision and as part of a team.

• Familiarity with general office administration, information management systems, government contract compliance, including OMB super circular, budgeting and budget monitoring.

• Proficiency with MS Office applications including Word, Excel, Outlook, and Teams.

• Willingness and availability to travel within the United States.

• Excellent presentation and delivery skills.

Travel

10 to 25%

To help promote and ensure the safety of our employees and those we work with, we require all employees to be fully vaccinated against COVID-19. Employees that have a qualifying medical condition that contraindicates a COVID-19 vaccination, or who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. State and local guidelines apply. 

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.