Description

The Wildlife Conservation Society (WCS) is an international conservation NGO headquartered at the Bronx Zoo in New York City working to save wildlife and wild lands and to meet global conservation challenges in over 60 countries in Africa, Asia, and the Americas.

WCS seeks a dynamic, well-organized, hard-working, and committed team player to serve a key oversight and support role related to subaward administration. Specifically, s/he will provide day-to-day oversight of subaward management, assisting field and HQ staff in conducting pre-award risk assessments, drafting subaward agreements/amendments, and monitoring ongoing subawards. The Subaward Manager will be a resource for staff on compliance issues and should have experience and familiarity with the rules and regulations of the U.S. government, EU, and other private and public donors.

This position, based at WCS Headquarters in NY, reports directly to the Assistant Director of Compliance in Program Development and will require direct communication with field and HQ staff in WCS’s Global Conservation Program and WCS Finance Department.

Requirements

  • Bachelor’s degree, preferably in business, finance, or accounting.
  • At least three years of experience in grant/contract administration, with at least one year working on subgrant administration preferred.
  • Demonstrated knowledge of U.S. Government grant and contract compliance requirements, with knowledge of other donors (especially EU and KfW) a plus.
  • Strong analytical and decision-making skills.
  • Effective oral and written communication in English; Spanish and/or French fluency highly desirable.
  • Strong interpersonal skills and an ability to work collaboratively with a wide variety of people in a team setting.
  • Ability to lead complicated processes effectively and take initiative when needed.
  • Solid computer skills with expertise in Microsoft Word and Excel.
  • Experience with automated financial management systems, SAP preferred.

Responsibilities

  1. Develop tools, guidance documents, and training materials related to subaward compliance and management.
  2. Provide training to WCS grants managers and other staff on subaward compliance and procedures.
  3. Help ensure effective workflows for subaward processes.
  4. Advise staff on all compliance-related matters pertaining to subawards, including pre-award risk assessments, subaward terms and conditions, subrecipient monitoring techniques, and closeout procedures (e.g., documentation, distribution of inventory, retention of intellectual property, audits).
  5. Work with WCS’s Office of General Counsel to modify or create subaward agreement templates, as needed. Work with regional and local managers to periodically check that subaward payments are made in accordance with agreements, subrecipient reports are being submitted and reviewed in a timely manner, and subrecipient monitoring plans are being followed.
  6. Help develop systems to track subaward information, including financial and technical reporting.
  7. Assist with subgrant-related information for audits and/or Form 990 completion.
  8. Ensure SAP master data and electronic files related to subawards are being maintained.
  9. Ensure subaward information is entered into the FFATA Subaward Reporting System (FSRS).
  10. Analyze and report on the status of current and closed subawards (e.g., spending patterns, outstanding reports).
  11. Perform other duties related to subaward management and compliance as deemed necessary